WORKFLOW
Process for Warehousing of Supplies
1.0 PURPOSE
To Protect and maintained the quantity of stored procured goods
2.0 SCOPE
Warehousing of unissued supplies procured by CHD IV-B including those delivery from Central office and other agencies
3.0 REFERENCES
COA and Accounting rules and Regulations
4.0 DEFINITION OF TERMS
FIFO- First In – First Out
FEFO- First Expiry- First Out
PWU- Property and Warehouse Unit
INVENTORY MONITORY REPORT
STOCK CARD
5.0 RESPONSIBILITIES
Storekeeper
6.0 PROCEDURES
6.1 STOREKEEPER MUST STORE ALL UNISSUED SUPPLIES RECEIVED IN THE WAREHOUSE
6.2 STOREKEEPER SHALL MAINTAIN THE ARRANGEMENT OF SUPPLIES ACCORDING TO CATEGORIES IN THE WAREHOUSE
6.3 STOREKEEPER AND INVENTORY & INSPECTION COMMITTEE SHALL CONDUCT INVENTORY ANNUALLY FOR PROPERTY AND SEMI-ANNUALLY FOR SUPPLIES
6.4 STOREKEEPER SHALL MAINTAIN THE STOCK THE ROOM TEMPERATURE OF DRUGS & MEDICINES AND OTHER SUPPLIES WITH PACKAGE INDICATOR LABEL FOR ROOM TEMPERATURE
6.5 STOREKEEPER SHALL MAINTAIN THE STOCK CARD AND PROPERTY CARD FOR ALL SUPPLIES IN THE WAREHOUSE
6.6 STOREKEEPER SHALL OBSERVE THAT NO FDA RESULT OF ANALYSIS NO ISSUANCE OF SUPPLIES FOR THE ITEMS THAT REQUIRES FDA TEST ANALYSIS AND THE FIRST-EXPIRY FIRST-OUT (FEFO) OR FIRST IN- FIRST OUT (FIFO) POLICY FOR ISSURANCE OF SUPPLIES
6.7 SECTION HEAD OF PROPERTY AND WAREHOUSE UNIT MUST MONITOR THE CLEANLINESS AND ARRANGEMENT OF SUPPLIES, TERMITES CONTROL SPRAYING, GENERAL CLEANING AND PREVENTIVE MAINTENANCE OF AIRCODITIONING UNIT AND CALIBRATION OF EQUIPMENT IN THE WAREHOUSE