WORKFLOW

 

Process for Warehousing of Supplies

1.0 PURPOSE

         To Protect and maintained the quantity of stored procured goods

 

2.0 SCOPE

        Warehousing of unissued supplies procured by CHD IV-B including those delivery from Central office and other agencies

 

3.0 REFERENCES

      COA and Accounting rules and Regulations

 

4.0 DEFINITION OF TERMS

     FIFO- First In – First Out

     FEFO- First Expiry- First Out

     PWU- Property and Warehouse Unit

     INVENTORY MONITORY REPORT

    STOCK CARD

 

5.0 RESPONSIBILITIES

     Storekeeper

 

6.0 PROCEDURES

6.1 STOREKEEPER MUST STORE ALL UNISSUED SUPPLIES RECEIVED IN THE WAREHOUSE

6.2 STOREKEEPER SHALL MAINTAIN THE ARRANGEMENT OF SUPPLIES ACCORDING TO CATEGORIES IN THE WAREHOUSE

6.3 STOREKEEPER AND INVENTORY & INSPECTION COMMITTEE SHALL CONDUCT INVENTORY ANNUALLY FOR PROPERTY AND SEMI-ANNUALLY FOR SUPPLIES

6.4 STOREKEEPER SHALL MAINTAIN THE STOCK THE ROOM TEMPERATURE OF DRUGS & MEDICINES AND OTHER SUPPLIES WITH PACKAGE INDICATOR LABEL FOR ROOM TEMPERATURE

6.5 STOREKEEPER SHALL MAINTAIN THE STOCK CARD AND PROPERTY CARD FOR ALL SUPPLIES IN THE WAREHOUSE

6.6 STOREKEEPER SHALL OBSERVE THAT NO FDA  RESULT OF ANALYSIS NO ISSUANCE OF SUPPLIES FOR THE ITEMS THAT REQUIRES FDA TEST ANALYSIS AND THE FIRST-EXPIRY FIRST-OUT (FEFO) OR FIRST IN- FIRST OUT (FIFO) POLICY FOR ISSURANCE OF SUPPLIES

6.7 SECTION HEAD OF PROPERTY AND WAREHOUSE UNIT MUST MONITOR THE CLEANLINESS AND ARRANGEMENT OF SUPPLIES, TERMITES CONTROL SPRAYING, GENERAL CLEANING AND PREVENTIVE MAINTENANCE OF AIRCODITIONING UNIT AND CALIBRATION OF EQUIPMENT IN THE WAREHOUSE