5k National Launch Presentation

 

The DOH Regional Office, which serves as the head of the health sector in the region, is authorized under P.D. 1566 to undertake all the necessary measures and to assist the local government units (LGUs) in health emergencies and disasters. Representing the Department of Health, it is incumbent in its role to coordinate all other health facilities to maximize resources aimed at the common goal of mitigating suffering and decreasing morbidity and mortality in the affected areas.

ROLES AND RESPONSIBILITIES OF THE DOH REGIONAL OFFICE IN HEALTH EMERGENCY MANAGEMENT

The specific responsibilities of the DOH Regional Office as derived from the relevant legal mandates are described in the subsequent sections.

  1. DOH REGIONAL OFFICE in Health Emergency Management Based on the National policy on Health Emergencies and Disasters (A.O. 168 s. 2004)

 

  • Serves as the DOH Coordinating Body for the health sector in the region.
  • Provides technical assistance and empowers all LGUs in the area on health emergency management.
  • Maintains an updated hazard and vulnerability assessment of its catchment areas.
  • Observes all the requirements and standards (regional emergency plan, etc.) needed to respond to emergencies and disasters.
  • Organizes the health sector in the region and provides a mechanism for coordination and collaboration.
  • Maintains an operation center to serve as the regional repository of events for the health sector.
  • Identifies and official spokesperson to answer concerns by the public and the media.
  • Reports to the Central DOH HEMS on all emergencies and disasters and any incident with the potential of becoming an emergency.
  • Documents all health emergency events and conducts researches to support policies and program development.

 

  1. DOH REGIONAL OFFICE Roles in Managing Mass Casualty Incidents During Emergencies and Disasters (Based on A.O. 155 s 2004)

 

  • All DOH Regional Offices shall ensure institutionalization of functional Operations Centers.
  • They shall be responsible for monitoring all health and health related incidents, coordinate all activities within its region, and regularly update and submit reports to HEMS Central operations Center.
  • They should submit a final report to HEMS two weeks from the time of the incident of all coordinated events within the region.

 

  1. DOH Regional Office Roles When the Health Emergency Preparedness and Rosponse Program was Institutionalized (A.O. 6-B s. 1999)

 

  • Provides support and encouragement to all the activities of the program. All Regional Health offices and retained hospitals, being part of the DOH System, should provide medical services and mitigate the sufferings of the victim of disasters and emergencies.
  • Institutionalizes the program/units in their respective regional health offices and hospitals.
  • Designates adequate personnel for this unit and the medical teams.
  • Supports the training activities and requires all personnel to undergo Basic Life Support and other trainings that will enhance their preparedness capability.
  • Knows and links with the communities and develops networking relationships with all government organizations, nongovernment organizations, speciality societies, and other people’s organizations who are involved with emergencies or disasters.

 

  1. Roles of the DOH Regional Office Director

 

  • In Mass Casualty Incident (MCI) Management (A.O. 155)

 

  • The DOH Regional Office Director shall be responsible for the implementation and adoption of the guidelines (“implementing Guidelines for Managing Mass Casualty Incidents During Emergencies and Disasters “) and shall provide feedback, suggestions, and policy recommendations to the Secretary of Health.

 

  • The highest ranking health official, depending on the MCI or disaster, in the Disaster Coordinating Council should be represented in the Command Post, which is the multisectoral unit established to coordinate the various sectors involved in field management. At the regional level, this is the Regional Director who represents the Secretary of Health. The health official assigned to the command Post is known as the Incident Medical Commander (IMC). Whose specific responsibilities are the following.

 

  • Be knowledgeable in the structure of the Department of Health and how resouces are mobilized through adequate networking.
  • Keep abreast of reports on the Mass Casualty Incident and interagency plans in response to the MCI, and make necessary recommendations for the management of victims.
  • Evaluate and report all medical information to the Incident Commander and give feedback to the Operations Center and the Secretary of Health.
  • Know all incoming medical teams arriving to the scene; assist in the planning activities of the Incident Commander and anticipate requirements, such as scheduling of teams in the event of a prolonged activity.
  • Should not hold a press conference on his/her own to avoid discrepancies in the reporting. The IMC is liable for the behaviour of his or her staff in the Advance Medical Post. At no instance will the IMC leave the post without a representative until the event is terminated.

 

  • In the Management of the Dead and Missing Persons (MDM) During Emergencies and Disasters (A.O. No. 2007-0018)

 

  • If two or more provinces are involved, the concerned Regional Health Director shall lead in the management of the dead, the missing and the bereaved families
  • Similar to that of the National Disaster Coordinating Council , a coordinating body shall be established under the Regional Disaster Coordinating Council primarily for MDM.
  • While it is the local health officer of the concerned LGU who leads/coordinates the five domains of MDM (namely: Search and Recovery, Identification of the Dead, Final arrangement, Handling the Missing, and Assistance to Bereaved Families), when two or more municipalities are involved, the concerned Provincial Health Officer shall lead.
  • Of the five domains of MDM, the one that the local health officer is directly responsible for is the final arrangement of the dead, such as burial in collective graves of unidentified bodies wrapped in individual cadaver bags with identification numbers and features.

 

  • In the Management of Donations (A.O. No. 2008-0017)

 

  • During and emergency/disaster, the concerned DOH Regional Office shall oversee the distribution and utilization of donated items in the affected areas and afterwards submit a utilization report to HEMS.

 

  • In the Health Emergency Reporting Mechanism (D.O. No. 1-J s. 2003)

 

  • The DOH Regional Office Director shall be the overall coordinator for disaster preparedness and response within the DOH Regional Office geographical jurisdiction.

 

  • In the Code Alert System During Emergency or Disaster (A.O. 182 s. 2001, AO 2008-0024)

 

  • The DOH Regional Office Directors shall be responsible for the implementation and adoption of the guideline (“adoption and Implementation of Code Alert System for DOH Hospitals during Emergencies and Disasters) and provide updates, feedback and policy recommendations to their respective undersecretaries, specific responsibilities for DOH Regional Office are defined in second AO (“Integrated Code Alert System for the Health Sector”)

 

  1. Roles and Functions of the DOH Regional Office – HEMS Coordinator

 

The DOH Regional Office –Health Emergency Management (DOH Regional-HEM) Coordinator is also known as the Regional Health Emergency Management (RHEM) Coordinator.

 

  • Responsibilities of the DOH Regional Office – HEM Coordinator (D.O. 136-I s. 2001)

 

  • Reports directly to his/her DOH Regional Office Director and coordinates with the Director of HEMS in times of emergencies and disasters.
  • Takes the lead in the preparation of the Emergency Preparedness Plan of the DOH Regional Office, duly approved by his DOH Regional Office Director, and in having this disseminated this to all the DOH Regional Office staff and regularly tested, evaluated and updated.
  • Prepares the annual work and financial plan and takes the lead in the implementation of the health emergency activities.
  • Responsible for the organization and dispatching of teams to respond to emergencies and disasters as embodied in the plan. The team coming from the DOH Regional Office should lead in the rapid assessment , monitoring, social advocacy and other public health activities.
  • Makes himself/herself available and accessible in times of emergencies and disasters; hence must equip himself/herself with the necessary means of communication.
  • Responsible for the training of DOH Regional Office members in the region, including the communities, relative to health emergency skills and management.
  • Ensures that the necessary drugs, medicines, supplies and other necessary equipment are available and properly stocked for emergencies and disasters.
  • Takes the lead in public information and awareness activities concerning disasters and emergencies.
  • Networks with members of the health sector responding to emergencies and disasters within the DOH regional/zonal catchment areas and communities as well as with other agencies responding to emergencies and disasters.
  • Follows the HEARS reporting and coordinates with  the DOH Central Operations Center for all emergencies and disasters
  • Fully responsible for the implementation of the memorandum Order, Circular, Administrative Order, and Department Order issued by the secretary of Health and the Director of HEM respectively, especially in extreme emergencies.
  • Documents all related activities, including a Postmortem Evaluation of each event responded and reports to the Director of the DOH Regional Office. With copy furnished to the HEMS Director.
  • Develops research proposals that would aid the service in policy direction, implementation and improvement.
  • Submits quarterly reports to the Director of HEM.

 

Responsibilities  of RHEM DOH Regional Office – HEM Assistant Coordinator.

 

  • Assists the HEM Coordinator in all his/her activities.
  • Acts as an Acting Officer on health emergencies and disasters.
  • Acts on behalf of the Coordinator in the latter’s absence.
  • Acts as Training Officer in relation to health emergencies and disasters.

 

  • DOH Regional Office-HEM Coordinator’s Responsibilities when the Health Emergency Preparedness and Response Program was Institutionalized (A.O). 6-B s. 1999)

 

  • Takes the lead in the preparation of the Emergency Preparedness Plan of the region and ensures that this Is approved by the Regional Director, disseminated and regularly updated.
  • Responsible for the organization and dispatching of teams to respond to emergencies and disasters where the DOH Regional Office Team takes charge of the public health aspects of disasters, such as rapid assessment, monitoring and social mobilization.
  • Responsible for human resource development in the region, hospitals and the communities in the respective DOH Regional Office catchment areas.
  • Ensures that the necessary equipment, supplies and medicines are properly stocked and available for emergencies and disasters.
  • Networks with the region. Catchment areas and the communities.
  • Prepares the annual work and financial plan and takes the lead in the implementation of the program’s activities.
  • Documents all activities and reports to the program.
  • Coordinated with the Operations Center for all emergencies and disasters
  • Submits quarterly reports to the program Manager of the HEM Program.
  • Develops research proposals that would aid the program in policy direction, program implementation and improvement.
  • Performs all other related activities that may be assigned from time to time.

 

  • In Managing Mass Casualty Incidents During Emergencies and Disasters (A.O. 155 s. 20014)

 

  • Directly oversees the implementation of the guidelines (“Managing MCI during Emergencies and Disasters”) in their respective regions.
  • Reports to the DOH Regional Office Director and the HEMS Director.

 

  • In Management of the Dead and the Missing During Emergencies and Disasters (A.O. No. 2007-0018)

 

  • Specific responsibilities will be given by the DOH Regional Office Director based on the regional context.

 

  • Regarding the Health Emergency Reporting Mechanism (D.O. 1-J s. 2003)

 

  • Duplicating the functions of HEMS as its units at the DOH Regional Office, The DOH Regional Office – HEM Coordinator shall report directly to the DOH Regional Office – Director.